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Employee Benefits/Payroll Specialist |
| Location: Apostolic Christian Home of Eureka | Address: Eureka, IL | Posting Date: 10/04/2024 | Closing Date: 12/31/2024 |
Join us in living our mission of * 'Loving Care in the Spirit of Christ'.*
Our Home offers a positive, encouraging and Christian environment among colleagues and residents where your work is valued
Scope of Position: The Employee Benefits/Payroll Specialist is responsible for the administration of all employee benefits, file reports such as OSHA, work comp, and 403(b) retirement plans, processing payroll company wide, and submitting payroll taxes and retirement funds accurately!
Job Responsibilities:
1. Processing all facility wide payroll accurately.
2. Process payroll changes for the period including pay raises, deduction changes, and changes in employee status.
3. Update the time clock system with manual entry of ETO, call-in, work short, in-service pay, meal punches and any clocking errors as approved by department heads.
4. Transfer data from time clock system to the payroll program. Prepare checks and direct deposit vouchers. Sends direct deposit ACH file to the bank.
5. Print appropriate payroll reports to file and send time clock report to department heads.
6. Process payroll taxes according to IRS regulations. Prepare all payroll tax quarterly and year-end reports. Prepare W-2’s.
7. Manage TDA retirement plan contributions including submission of employee contributions and employer match according to the Plan and IRS regulations.
8. Maintain employee information through coordination with department heads and the Human Resources Coordinator. This includes updating all appropriate software, time cards, and the employee personnel files.
9. Terminate employees from software systems and notify appropriate parties.
10. Prepare worksheets for Cost Report on an annual basis.
11. Post monthly General Ledger entries.
12. Reconcile monthly bank statements.
13. Order office supplies and forms for the facility and maintain office supplies inventory.
14. Perform all other duties as assigned.
Additional Job Responsibilities of employee benefits:
1. Be familiar with and knowledgeable of all employee benefits, including but not limited to eligibility requirements and how benefits are administered.
2. Work with new hires, current employees and terminated employees to assure they receive the benefits they are entitled to. Complete appropriate paperwork for any employee changes and forward to the benefit company, Payroll and Accounts Payable Bookkeeper as appropriate.
3. Responsible for the administration of all insurance benefits including enrollment changes, reconciling carrier invoices, open enrollment, COBRA reporting, governmental reporting etc.
4. Responsible for the preparation of Form 1095-Cs and associated annual reporting
5. Responsible for the administration of the 403(b) retirement plan including employee enrollments/changes, eligibility for match, annual employer TPA reporting, government reporting etc.
6. Manage all protected leaves and ADA requests.
7. Review invoices from benefit companies for accuracy, makes any necessary changes and forward to the Accounts Payable Bookkeeper for payment.
8. Establish and maintain files to document the appropriate notification and administration of employee benefits and maintain the necessary records to determine employee eligibility.
9. Meet with employees who are terminating employment to conduct an exit interview, complete termination paper and review the status of their employee benefits including COBRA rights, if appropriate.
10. Keeps current with benefit laws and regulations.
11. Responsible for EEOC reporting
12. Complete necessary reports to comply with Federal, State, and organizational requirements.